Haystack Global Privacy Policy

This privacy policy applies between you, the User of this website and platform and Haystack Insights, Inc., the owner and provider of this Website. Haystack takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

                     If you are a California resident, please click here.
                 If you are an EEA/EU resident please click here.

Definitions and interpretation
1. In this privacy policy, the following definitions are used:
     1. Data: Collectively all information that you submit to Haystack via the Website or platform. This definition incorporates, where applicable, the definitions provided in the European Union’s 2018 General Data Protection Regulation (GDPR);
     2. Credit & Debit Card Data: We do not store credit card details nor do we share customer details relating to financial data with any 3rd parties;
     3. Cookies: A small text file may be placed on your computer by this Website or platform when you visit certain parts of the Website or platform and/or when you use certain features of the Website or platform. Details of the cookies used by this Website are set out in the clause below (Cookies);
     4. Haystack, Haystack Inc., we or us: Haystack, owned fully by Haystack Inc., a company incorporated in Delaware USA with whose registered office is at 2261 Market Street #4274 San Francisco, CA 94114;
     5. UK and EU Cookie Law: the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 and the European Union’s 2018 General Data Protection Regulation;
     6. User or you: any third party that accesses the Website or platform and is not either (i) employed by Haystack Inc. and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Haystack Inc. and accessing the Website or platform in connection with the provision of such services; and
     7. Website: the website that you are currently using, usehaystack.io, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
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2. In this privacy policy, unless the context requires a different interpretation:
     1. the singular includes the plural and vice versa;
     2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
     3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
     4. “including” is understood to mean “including without limitation”;
     5. reference to any statutory provision includes any modification or amendment of it;
     6. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy
This privacy policy applies only to the actions of Haystack and Users with respect to this Website and platform . It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites or externally-facing URLs provided throughout the course of using Haystack.

Data collected
We process data primarily through our platform, the details of which are to be found in our data processing agreement, available to customers contacting privacy@usehaystack.io.
The categories of data collected are listed here

Our use of Data
     1. For purposes of GDPR, Haystack acts as the “data processor”.
     2. We will retain any Data you submit for as long as Haystack deems it necessary to provide adequate service to the User, unless explicitly asked by a User for their Data to be deleted.
     3. Unless we specifically say otherwise, your Data will never be intentionally disclosed to third parties for the sake of administering better service, but never for marketing purposes through various affiliates and / or other companies within our group.
     4. All personal Data is stored securely in accordance with the principles of the European Union’s General Data Protection Regulation. For more details on these two security regulations see the clause below (Security).
     5. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website or platform. Specifically, Data may be used by us for the following reasons:
          1. internal record keeping;
          2. improvement of our products / services;
          3. transmission by email of promotional materials that may be of interest to you;
          4. The ability to make automated decision making, including profiling, only for the purpose of offering a better and more personalized experience for the User or marketing to new users based on information from the users of Haystack in aggregate;in each case, in accordance with this privacy policy.

Third party websites and services
     1. Haystack may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website or platform . The providers of such services have access to certain personal Data provided by Users of this Website or platform and may be located in various locations throughout the world.
     2. Any Data used by such parties is used only to the extent required by them to perform the services that we request. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties will be processed within the terms of this privacy policy and in accordance with the GDPR.
     3. Additionally, Data can be transmitted to 3rd parties for relevant marketing purposes (but not for resale)  at the sole discretion of those employed by Haystack Inc. and Haystack.

Links to other websites
This Website and platform may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Changes of business ownership and control
     1. Haystack Inc. may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Haystack. Data provided by Users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us.
     2. We may also disclose Data to a prospective purchaser of our business or any part of it.
     3. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

Controlling use of your Data
     1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
          1. You have the right to ask for a copy of any of your account’s data held by Haystack
          2. You have the right to withdraw consent necessary to use the services provided by Haystack at any time.
          3. You have the right for your data to be deleted from the servers and databases of Haystack

Functionality of the Website and platform
     1. To use all features and functions available on the Website or platform, you may be required to submit certain Data.
    2. In order to use the service administered by usehaystack.io all Users must consent for Haystack Insights Inc. to use your data for purposes Haystack Insights Inc. sees fit as outlined elsewhere in the Privacy Policy. Refusal to offer consent is grounds for Haystack Insights Inc. to block access to our services.
    3. A User may revoke consent at any time.
     4. You may restrict your internet browser’s use of Cookies. For more information see the clause below (Cookies).

Security
     1. Data security is of great importance to Haystack Inc. and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
     2. If password access is required for certain parts of the Website, you are responsible for keeping this password confidential.
     3. We endeavor to do our best to protect your personal Data. However, transmission of information over the internet is not always perfectly secure and is done at your own risk. We cannot ensure the security of your Data transmitted to the Website or platform.

Cookies
     1. This Website or platform  may place and access certain Cookies on your computer. This site uses Cookies to improve your experience of using the Website or platform and to improve our range of products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy is protected and respected at all times.
     2. All Cookies used by this Website or platform are used in accordance with current EU Cookie Law.
     3. Before the Website or platform places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Haystack Inc. to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website or platform may not function fully or as intended.
     4. This Website or platform may place the following Cookies:
          1. Type of Cookie: Strictly necessary cookies
          2. Purpose: These are cookies that are required for the operation of our website or platform . They include, for example, cookies that enable you to log into secure areas of our website or platform , use a shopping cart or make use of e-billing services.
     5. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
     6. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website or platform more quickly and efficiently including, but not limited to, personalisation settings.
     7. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.

General
     1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
     2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
     3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
     4. The Privacy Policy is governed by and interpreted according to the laws of California. Any dispute, controversy or claim arising under, out of or relating to the validity, interpretation and performance of this Privacy Policy shall be referred to and finally determined by the competent courts of California shall apply.  
     5. For any questions or concerns relating to the use of your User Data while using Haystack, you are welcome to contact the Haystack Insights Inc.’s chosen Data Protection Officer who can be reached by sending an email to privacy@usehaystack.io.
     6. Every user has a variety of rights relating to the use of their data while using Haystack, including the right to lodge a complaint with a supervisory authority.

Changes to this privacy policy
     1. Haystack Inc. reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website or platform and you are deemed to have accepted the terms of the privacy policy on your first use of the Website or platform following the alterations. You may contact Haystack Inc. by email at privacy@usehaystack.io
     2. This Policy was last updated August 13th 2022